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Academic Leave

The application for an academic leave is possible for one or several (max. 6) semester.

The academic leave applies to the student and not individual study programmes. This means it is not possible to get an academic leave for only one programme at a university. The academic leave applies to all study programmes at the university you apply for it. For study programmes held in cooperation with other universities, the academic leave also applies for the partner universities.

A semester in academic leave does not count for the tuition fee free period. If the academic leave can be granted, you have to pay the student union fee (ÖH-Beitrag) each semester on time in order to activate the academic leave. Otherwise, the academic leave will not be active and you will be deregistered from your studies.

During the academic leave, the following points maintain active:

  • The enrollment
  • UGO Account
  • Library Access
  • The requirement to pay the student union fee as stated in UGO

Not allowed during the Academic Leave is:

  • Participation at classes
  • Participation in exams
  • Handing in academic papers and getting them graded
  • Getting credits acknowledged

Important!! Since you are not allowed to participate in exams, the academic leave might cause issues with family allowance, grants, insurance, residence permit etc.!

Please contact the responsible institutions about possible effects of the academic leave before you apply for one.

The application is possible online via your UGO business card under the point “Online Applications Academic Affairs”. Please select “New Application for Academic Leave”, fill out the required fields and click “hand in application”.

After your application has been processed, you will receive information exclusively to the e-mail address stated in your application.

If you want to apply for an academic leave, you can do so until the beginning of each semester.

An application for academic leave that is handed in in the grace period can only be granted under certain circumstances. Even if the application is handed in and granted during the grace period, the academic leave will be active retroactively with the beginning of the semester.

In order for your application to be processed and you being able to pay the students union fee on time, we strongly advise to hand in the application at least one week before the end of the deadline!

An academic leave after the end of the grace period or for a previous semester is not possible under any circumstances!

Students who have been granted an academic leave do not have to pay the tuition fees.

Since the membership to the Austrian Student Union (ÖH) has to stay active during an academic leave, the student union fee (ÖH-Fee plus Additional fee) has to be paid in order for the academic leave to be activated. If the amount stated in the UGO account is not paid on time, the academic leave will not be activated and the enrollment will be cancelled!

If you have been granted an academic leave for several semesters, please pay the amount using the payment information stated in your UGO account (under “Tuition Fees”) each semester on time. Only with the on-time payment of the amount stated in UGO your academic leave can be ensured.

If you pay the student union fee at another Austrian University, a Teacher Training College or an Austrian University of Applied Sciences (FH), you have to activate the academic leave yourself by clicking the button “Continue registration for studies” in your UGO account or inform us about the payment by sending an email to beurlaubung(at)uni-graz.at so we can enter the academic leave. Please be aware that the academic leave will be invalid if it is not activated on time.

According to the current statutory regulations, the deadline to pay and activate the academic leave ends with the end of the grace period (SS 30.04./WS 30.11.)

NO. The academic leave applies to the student and not individual study programmes. This means it is not possible to get an academic leave for only one programme at a university. The academic leave applies to all study programmes at the university you apply for it. For study programmes held in cooperation with other universities, the academic leave also applies for the partner universities.

Study programmes you do not study actively can be registered or de-registered.

If you want to continue a study programme you have de-registered from at a later time, you can only do so according to the (statutory) regulations active at that time (f.e. new Curriculum).

If you pay the student union fee at another Austrian University, a Teacher Training College or a Austrian University of Applied Sciences (FH) you have to activate the academic leave yourself by clicking the button “Continue registration for studies” in your UGO account or inform us about the payment by sending an email to beurlaubung(at)uni-graz.at so we can enter the academic leave. Please be aware that the academic leave will be invalid if it is not activated on time.

According to the current statutory regulations, the deadline to pay and activate the academic leave ends with the end of the grace period (SS30.04./WS 30.11.)

The record of studies is the confirmation of the academic leave.

As soon as your academic leave has been activated by paying the fees, you can print the record of studies via your UGO business card under “Study Confirmation”.

You do not receive a study confirmation. The UniGrazCard cannot be validated for semesters on academic leave.

After the academic leave has been granted, you see a U in your study status in your “Personal/academic details” in your “student file”.

The academic leave ends automatically after the last semester you applied for the academic leave. Please pay the fees stated in your UGO account (preferably before the courses start) in order to keep up the enrollment after the academic leave. The registration for classes and exams is only possible after the fees have been received by the university.

 

If there are questions left after reading this information or if anything is still unclear, please contact us via e-mail: beurlaubung(at)uni-graz.at or by phone: +43(0)316 380-1163

 

Contact

Academic Affairs
Universitaetsplatz 3a 8010 Graz
Phone:+43 (0)316 380 - 2192, 1162
Mobile:During opening hours please take hindered availability into account! You can call us also prior and after our opening hours.

Web:studienabteilung.uni-graz.at

Opening hours:
Monday: 9:00a.m. - 12:00p.m.
Tuesday: 9:00a.m. - 12:00p.m.
Wednesday:
2:00p.m. - 4:00p.m.*
Thursday: 9:00a.m. - 12:00p.m.
Friday: 9:00a.m. - 12:00p.m.
*Closed on Wednesdays during semester breaks as well as days free of classes and exams.

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