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Academic Leave

The application for an academic leave is possible for one or several (max. 6) semester.

The academic leave applies to the student and not individual study programmes. This means it is not possible to get an academic leave for only one programme at a university. The academic leave applies to all study programmes at the university you apply for it. For study programmes held in cooperation with other universities, the academic leave also applies for the partner universities.

A semester in academic leave does not count for the tuition fee free period. If the academic leave can be granted, you have to pay the student union fee (ÖH-Beitrag) each semester on time in order to activate the academic leave. Otherwise, the academic leave will not be active and you will be deregistered from your studies.

During the academic leave, the following points maintain active:

  • The enrollment
  • UGO Account
  • Library Access
  • The requirement to pay the student union fee as stated in UGO

Not allowed during the Academic Leave is:

  • Participation at classes
  • Participation in exams
  • Handing in academic papers and getting them graded
  • Getting credits acknowledged

Important!! Since you are not allowed to participate in exams, the academic leave might cause issues with family allowance, grants, insurance, residence permit etc.!

Please contact the responsible institutions about possible effects of the academic leave before you apply for one.

The application is possible online via your UGO business card under the point “Online Applications Academic Affairs”. Please select “New Application for Academic Leave”, fill out the required fields and click “hand in application”.

After your application has been processed, you will receive information exclusively to the e-mail address stated in your application.

If you want to apply for an academic leave, you can do so until the beginning of each semester.

An application for academic leave that is handed in in the grace period can only be granted under certain circumstances. Even if the application is handed in and granted during the grace period, the academic leave will be active retroactively with the beginning of the semester.

In order for your application to be processed and you being able to pay the students union fee on time, we strongly advise to hand in the application at least one week before the end of the deadline!

An academic leave after the end of the grace period or for a previous semester is not possible under any circumstances!

The academic leave is valid for the whole semester (= start of the semester until end of the semester).

Example: The academic leave for the summer semester 2021 is valid from 01.03. to 30.09.2021
Example: The academic leave for the winter semester 2021/22 is valid from 01.10.2021 to 27.02.2022

During this whole time, it is not allowed to participate in classes, exams or hand in and get academic papers graded! Also, getting credits acknowledged is not allowed. Even if it is a course from a previous semester, the examination date / assessment date counts.

Even if the application is handed in and granted during the grace period, the academic leave will be active retroactively with the beginning of the semester.

The academic leave ends automatically after the last semester you applied for the academic leave. Please pay the fees stated in your UGO account (preferably before the courses start) in order to keep up the enrollment after the academic leave. The registration for classes and exams is only possible after the university received the fees.

An academic leave is possible for the following reasons:

  • Military service or alternative civilian service
    Confirmation: Confirmation from the military command or civilian service agency
  • Long term illness
    Confirmation: Certification from a medical consultant
  • Pregnancy
    Confirmation: confirmation of the calculated date of birth (f.e. mother-child-pass or confirmation issued by a medical specialist)

The academic leave for pregnancy can only be granted until the semester of the calculated date of birth. If you want the academic leave to be longer than that, you have to apply a new after the birth stating child care as reason for the academic leave.

  • Child Care
    Confirmation: Birth certificate of the under aged child
  • Care Responsibilities for a person living in the same household
    Confirmation: residence registration form of the applicant, residence registration form of the person that is being taken care of, confirmation of care dependency
  • Participation in a voluntary social year
    Confirmation: Confirmation from the institution the voluntary social year is participated at (f.e. Red Cross)
  • Other Reasons
    Confirmation: a short statement about the reason is necessary (f.e. work, private stay abroad). Since this is not a statutory reason for an academic leave, no further confirmations are necessary

Students who have been granted an academic leave do not have to pay the tuition fees.

Since the membership to the Austrian Student Union (ÖH) has to stay active during an academic leave, the student union fee (ÖH-Fee plus Additional fee) has to be paid in order for the academic leave to be activated. If the amount stated in the UGO account is not paid on time, the academic leave will not be activated and the enrollment will be cancelled!

If you have been granted an academic leave for several semesters, please pay the amount using the payment information stated in your UGO account (under “Tuition Fees”) each semester on time. Only with the on-time payment of the amount stated in UGO your academic leave can be ensured.

If you pay the student union fee at another Austrian University or Teacher Training College, you have to activate the academic leave yourself by clicking the button “Continue registration for studies” in your UGO account or inform us about the payment by sending an email to beurlaubung(at)uni-graz.at so we can enter the academic leave. Please be aware that the academic leave will be invalid if it is not activated on time.

If you pay the student union fee at another Austrian University for Applied Sciences (FH), you have to pay the student union fees as stated in your UGO account again in order to activate the academic leave. (Austrian Universities and Austrian Universities for Applied Sciences do not share the same data network. Therefore, it is not possible to transfer the payment within these institutions).

Please contact the Bundes-ÖH for the possibility of a reimbursement of the student union fee. Information about that can be found here: https://www.oeh.ac.at/service/oeh-beitrag

According to the current statutory regulations, the deadline to pay and activate the academic leave ends with the end of the grace period (SS 30.04./WS 30.11.)

NO. The academic leave applies to the student and not individual study programmes. This means it is not possible to get an academic leave for only one programme at a university. The academic leave applies to all study programmes at the university you apply for it. For study programmes held in cooperation with other universities, the academic leave also applies for the partner universities.

Study programmes you do not study actively can be registered or de-registered.

If you want to continue a study programme you have de-registered from at a later time, you can only do so according to the (statutory) regulations active at that time (f.e. new Curriculum).

If you participate in an official exchange programme offered by the University of Graz (f.e. ERASMUS) and go abroad, you are not allowed to get an academic leave. It otherwise might cause for example problems with financial aids. If there are questions please contact the Office of International Relations.

 

For study programmes offered within a cooperation of several universities (f.e. NAWI Graz; new Teacher Training Programme), the academic leave applies for all study programmes of the participating universities.

The academic leave has to be applied for at the university the enrollment has been made.

According to the Rectorate’s Decree about the responsibility of statutory regulations the university at which the enrollment was done is responsible for the academic leave.

An academic leave does not influence a possible change of the curriculum. The change takes place automatically with the date the curriculum/study plan expires.

If a curriculum expires permanently, the exact date until when the programme can be studies can be seen on your record of studies.

 

The academic leave does not extend any deadlines (f.e. for participating in the German Exam (=EPD)

If you pay the student union fee at another Austrian University or Teacher Training College, you have to activate the academic leave yourself by clicking the button “Continue registration for studies” in your UGO account or inform us about the payment by sending an email to beurlaubung(at)uni-graz.at so we can enter the academic leave. Please be aware that the academic leave will be invalid if it is not activated on time.

If you pay the student union fee at another Austrian University for Applied Sciences (FH), you have to pay the student union fees as stated in your UGO account again in order to activate the academic leave. (Austrian Universities and Austrian Universities for Applied Sciences do not share the same data network. Therefore, it is not possible to transfer the payment within these institutions).

Please contact the Bundes-ÖH for the possibility of a reimbursement of the student union fee. Information about that can be found here: https://www.oeh.ac.at/service/oeh-beitrag

According to the current statutory regulations, the deadline to pay and activate the academic leave ends with the end of the grace period (SS30.04./WS 30.11.)

[Providing you do not have to pay the tuition fees at another Austrian University or Teacher Training College, you can apply for a reimbursement of the tuition fees via your UGO account business card (under Online Applications Academic Affairs). Please know that the application has to arrive within the regulated deadlines, which can be found here: https://studienabteilung.uni-graz.at/de/termine-fristen/studienbeitrag/

The record of studies is the confirmation of the academic leave.

As soon as your academic leave has been activated by paying the fees, you can print the record of studies via your UGO business card under “Study Confirmation”.

You do not receive a study confirmation. The UniGrazCard cannot be validated for semesters on academic leave.

After the academic leave has been granted, you see a U in your study status in your “Personal/academic details” in your “student file”.

The academic leave ends automatically after the last semester you applied for the academic leave. Please pay the fees stated in your UGO account (preferably before the courses start) in order to keep up the enrollment after the academic leave. The registration for classes and exams is only possible after the fees have been received by the university.

 

Yes. The cancellation of an already granted academic leave is possible until the end of the grace period of the semester in question. Please send us the explicit request to cancel the academic leave via e-mail to: beurlaubung(at)uni-graz.at

After the end of the grace period, the academic leave can no longer be cancelled!

 

If there are questions left after reading this information or if anything is still unclear, please contact us via e-mail: beurlaubung(at)uni-graz.at

 

Contact

Academic Affairs
Universitaetsplatz 3a 8010 Graz
Phone:+43 (0)316 380 - 2199; 2197; 1172; 1163
Mobile:During opening hours please take hindered availability into account! You can call us also prior and after our opening hours.
Fax:+43 (0)316 380 - 9105

Web:studienabteilung.uni-graz.at

Opening hours:
Monday: 9:00a.m. - 12:00p.m.
Tuesday: 9:00a.m. - 12:00p.m.
Wednesday:
2:00p.m. - 4:00p.m.*
Thursday: 9:00a.m. - 12:00p.m.
Friday: 9:00a.m. - 12:00p.m.
*Closed on Wednesdays during semester breaks as well as days free of classes and exams.

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